Procedure for paper publication

Assalamualaikum and A very good day

Dear all,

Forms and checklist of conference procedure as following;

Please see the attachment

  

Checklist for paper presentation

 1.       Paper presentation form (MUST printed in orange paper)

2.       Memo and estimated budget (include; transportation, meal, accommodation & etc)

3.       The corrected version (Please highlight the corrections have been made based on the comments from internal and external by highlighter)

4.       Acceptance letter & Brochure of conference

5.       Reviewers comments from conference

6.       Authorship Certification

7.       Academician Publication Record

8.       Revised report (External & Internal comments)

9.       Paper Evaluation form (MUST printed in yellow paper)- Local Conference – 2 reviewer

                                                                                                        - International Conference – 3 reviewer

      10.   Travel requisition form

**Please complete your documents before submission **

Thank you.

Regards,

Rohayu Binti Roslan

Admin Assistant

Electrical & Electronic Engineering Department

Universiti Teknologi PETRONAS

D/L : 605-368 7806  Fax : 605-365 7443

https://drive.google.com/file/d/0Bw8PBDZWwP55V1JXanNTNjVnSU0/edit?usp=sharing

https://drive.google.com/file/d/0Bw8PBDZWwP55VXVJMkN5OS1QR0E/edit?usp=sharing

https://drive.google.com/file/d/0Bw8PBDZWwP55Y0l5R0VHQW5CdzQ/edit?usp=sharing

https://drive.google.com/file/d/0Bw8PBDZWwP55V2VnXzV2X0xvRms/edit?usp=sharing

https://drive.google.com/file/d/0Bw8PBDZWwP55MlFZS0R0LUlVb2c/edit?usp=sharing

https://drive.google.com/file/d/0Bw8PBDZWwP55X3JLdkdSZXBjU2M/edit?usp=sharing

PG Meeting

Dear All,
Please see the attachment
Nor Zaihar B Yahaya - Dr (ACADEMIC/UTP)


https://drive.google.com/file/d/0Bw8PBDZWwP55QjNGN1ExNWRZeXc/edit?usp=sharing

Engagement session with PG Students | 1 Oct 2014 | 3pm - 4.30pm

Assalamualaikum

 

Dear L & G,

 

Kindly be informed that we will conduct an Engagement Session with PG Students which to be held as follows :

 

Date : 1^st October 2014 ( Wednesday)

Time : 3.00pm to 4.30 pm

Venue : 22-00-11

 

Appreciate your being on time.

 

Thanks and Regards,

 

Rohayu Roslan

Admin Assistant

Electrical and Electronic Engineering Department

Universiti Teknologi PETRONAS

Tel:+605 3687806

 

Second Notification for BAPC II (EE)

Greetings from CGS,

Do you know that the CLOSING DATE to SUBMIT your paper for the Biannual Postgraduate Conference II 2014  is 30^th of September 2014??

Have you submitted yours? Are you aware that you may get ‘F’ grade if you did not submit on time?

                                                                                                                                                                                                                     

For further details please refer to the attachments.

Thank you.

For

Centre for Graduate Studies.

https://drive.google.com/file/d/0Bw8PBDZWwP55VThGcTlRRndtc28/edit?usp=sharing

https://drive.google.com/file/d/0Bw8PBDZWwP55YkNnSDJ5UTctR3M/edit?usp=sharing

https://drive.google.com/file/d/0Bw8PBDZWwP55QWc0QmNEcDJkT00/edit?usp=sharing

Requirement on getting more than 16 hours per month

Dear students,

 

Please take note that if you require to take more than 16 hours every month, please get endorsement from CGS office prior to submission to Miss Ayu.

I need to see a written statement on your GA / GRA form, signed and stamped.

 

Otherwise, I will  only approve 16 hours.

 

Many thanks

 

Zaihar

Fake Impact Factor

---- Original Message ----
Subject: Re: Fake Impact Factor
Sent: Sep 3, 2014 9:49 PM
From: "Nor Zaihar B Yahaya - Dr (ACADEMIC/UTP)" <norzaihar_yahaya@petronas.com.my>
To: "Dr Aamir Saeed Malik (ACADEMIC/UTP)" <aamir_saeed@petronas.com.my>
Cc: {UTP_ACAD_Electrical_&_Electronics_Engineering_Dept} <{UTP_ACAD_Electrical_&_Electronics_Engineering_Dept}@petronas.com.my>

Thanks Dr Aamir

Perhaps we will need to verify any students publications for RCS and thesis submission via this Web link.

In fact I have also seen cases where students sent papers to non SCOPUS / isi journals.

Many thanks for your concern.

Zaihar

Sent from my Toshiba AT270

"Dr Aamir Saeed Malik (ACADEMIC/UTP)" <aamir_saeed@petronas.com.my> wrote:

Dear Colleagues

 

Recently, I have seen many students publishing in journals with fake impact factor. Unfortunately, many journals from well reputed publishers, display impact factors calculated by themselves or some source other than ISI. The correct way to check the journal impact factor is NOT from the journal website but rather from the ISI JCR (Journal Citation Reports) website.

 

ISI JCR website can be accessed from the following website (check for the link in top bar for “Journal Citation Reports”):

http://www.webofknowledge.com

 

Or go directly to:

http://admin-apps.webofknowledge.com/JCR/JCR?wsid=P2cScTMkHIpcGiVVDFO&ssid=&SID=P2cScTMkHIpcGiVVDFO

 

Regards,

Aamir

Biannual Postgraduate Conference II for July 2014 Session

Assalamualaikum wrt & a very good day,

Dear Students,

Please be advised that the semester assessment (i.e. PG Symposium) for July 2014 semester will take place from 9^th until 11^th November 2014. All registered PG students for the July 2014 semester are to submit their semester progress report through the EasyChair system and conduct oral presentation during the conference.

1.                   July 2014 Bi Annual Postgraduate Conference

 

2.                   Marking  System

i.	Part A – Paper review – Will be reviewed by 2 reviewers (Total 20%)
	Reviewer 1	10%
	Reviewer 1	10%
	Total (Part A)		20%
ii.	Part B - Oral Presentation (during conference) – Will be carried out by two (2) assessors: (Total of 20%)
	Assessor 1	10%
	Assessor 2	10%
	Total (Part B)		20%
iii.	Part C - Progress Report
	Main Supervisor assessment	60%
	Total (Part C)		60%
	Overall Total (A+B=C)		100%

Note:

•                      Satisfactory – achieved marks equivalent to B grade (65%) or better.

•                      Probation – achieved marks less than B (< 65%).

•                      Academic Dismissal: On probation for two (2) consecutive semesters.

3.                   Exemption

A candidate under the following academic progress may appeal exemption from the July 2014 Semester Assessment by filling and submitting the UTP/CGS/051EA form (will be included during the 2^ndnotification) to Dean of CGS before 29^th October 2014.

i.                     Have sat and completed the viva voce before 6^th November 2014.

ii.                   Have submitted the Final Draft Thesis for Viva Voce before 29^th October 2014.

iii.                  Have successfully completed Research Proposal Defense (RPD) or Research Completion Seminar (RCS) before 29^th October 2014.

iv.                 Any other reason deem justified to be considered for exemption by the Dean of CGS.

Note:

i.                     Since the University has implemented two (2) progress assessment systems in an academic year, the audit option has been retracted for part-time off campus mode i.e. candidates must submit the progress report and conduct oral presentation during the conference.

ii.                   No exemption will be given to candidate who is in the process of writing their thesis.

iii.                  Candidates who have enrolled in UTP for more than two (2) months from the conference (6^th November 2014) must submit their progress report and conduct oral presentation in the conference.

4.       Submission of Progress Report (Conference Paper)

Please submit a full paper indicating your topic, theoretical framework, research questions or hypotheses, methods, results and conclusions. The full paper should not exceed six (6) pages. Provide your full contact information including name, email, postal addresses, telephone number and academic affiliation for each author. You can download the format for the full paper from the IEEE website:

http://www.ieee.org/conferences_events/conferences/publishing/templates.html

The EasyChair system will be opened for submission by the 19^th August 2014 until 30^th September 2014 ONLY to submit your paper based on the respective program viahttps://easychair.org/conferences/?conf=bapcii2014. The instruction on how to submit your paper had been attached together in this email. If you already have the EasyChair account, you may use the old one account.

Failing to submit within the given time, you may be given the “F” Grade for the semester assessment which may put you under “Academic Probation” or “Academic Dismissal” status.

Please fill in the Symposium Presentation Submission form (UTP/CGS/051B) to your respective PG Coordinator for endorsement before uploading the conference paper through the online EasyChair system or you submission will not be accepted.

Please be advised that the EasyChair system will only allow active and registered students for July 2014 semester. Those who did not register will not be given excess to the system and will not be able to upload the conference paper.

Note:  For those who is yet to register will not be able to submit the paper and may be given the Academic Probation status due to no assessment. Obtaining the Academic Probation status may affect many things including the GA/GRA allowance, visa renewal or termination and dismissal.

Thank you.

For

Centre for Graduate Studies.

https://drive.google.com/file/d/0Bw8PBDZWwP55YmxUczdROTBvc2s/edit?usp=sharing